Executive Director Update January 2013

January 25, 2013
   Dear Sigma Zetans:

 I hope your spring semester is off to a good start.  Our 2013 National Convention is just two months away, March 21-23, 2013, but before talking more about the Convention I wanted to share the good news that another school has joined our organization. 

On November 27, Marian University in Indianapolis, IN was installed as the Gamma Eta chapter with the help of National President, Joe Burnell.  Please join the National Officers in extending a friendly Sigma Zeta welcome to these new colleagues!  News and pictures from their installation ceremony are posted on our NEW SIGMA ZETA WEBSITE, sigmazeta.org, recently redesigned by our webmaster, Bob Kistler.  Earlier in November the National Officers met on the campus of our Beta Eta chapter at Evangel University in Springfield, MO.  Our host, Dr. Glenner Richards, joined the National Officers in many excellent discussions, highlighted by the awarding of six student research awards.  Visit our website for a description of their research proposals.  Congratulations to these young scientists!  We hope to hear presentations about their research at the March 2013 or spring 2014 conventions.

 The Pi chapter at Millikin University, Decatur, Illinois will be our Convention host.  The Pi chapter and their advisors, Drs. Anne Rammelsberg and Harold Wilkinson (recently retired, but still serving as our National Historian), hosted the 2004 National Convention and are experienced travelers, attending each convention for the past several years.  They are working hard to organize a very good meeting, including field trips, a guest speaker for the banquet and, of course, student presentations.  More Information about the meeting, including lodging suggestions, abstract submission form for both oral and poster presentations (March 16 deadline) and registration form (March 9 deadline), and field trip selections are currently or will soon be posted on our web site, sigmazeta.org at the 2013 Convention link, and that is the best place to look for the latest updates.  You will see at this webpage that the contact for the convention is:

Dr. Anne Rammelsberg at [email protected].

 Included with this mailing is a copy of the rubric that judges will use to help choose the award winners for the best poster and oral presentation.  Advisors, please distribute this rubric to your student presenters and their faculty mentors.  Also enclosed with this letter is the 2013 Convention mileage allotment for each chapter, based on round trip mileage to Decatur, and calculated at the rate of $0.40/mile.  Mileage has been determined using the website www.randmcnally.com.  Check these amounts against your calculations and please contact me if you feel there is an error.  The allotment listed is for 3-5 attendees.  For 1-2 attendees, the reimbursement is the cost of travel, not to exceed the amount for 3-5 attendees.  Double the amount listed for 6-10 attendees, triple the amount for 11-15, etc….  Mileage checks will be available at the convention (Online Reimbursement Request Form). 

 All of the National Officers encourage your chapter to attend this meeting to meet your colleagues from other chapters.  These conventions are always a good combination of professional and social activities.  We also encourage your chapter to consider nominating one of its members for the Honor Award and to consider nominating your chapter for the Founder’s Cup award.  Information and application procedures for both of these awards are found at the website.

 A friendly reminder -- please do not delay in setting a firm deadline by which students who are eligible and interested should pay their membership fees, followed quickly by the advisor emailing to the National Office the spread sheet with the new members, even if the installation ceremony isn’t until near the end of the semester.  The spread sheet on which new memberships are sent to the National Office (see website for spread sheet and instructions) allows the chapters to specify the date, so the actual ceremony date can be printed on the certificates, even if the order is processed weeks before. 

*The National Office cannot guarantee timely delivery of certificate and jewelry requests received after March 1 – our campus has spring break the week of March 11-16; the National Convention the next week and preparations for it will also interfere with processing orders, as will the Easter holiday March 28- April 1.  Final exams begin on our campus on April 29.  The National Office will likely not be able to process certificate and jewelry orders after my student assistant, the only paid member of Sigma Zeta, graduates on May 4.  My schedule in the summer is not set at this point, so please don’t count on orders being processed during the summer, which begins May 4. 

*New orders will not be processed from chapters with an unpaid balance.  Reminders will go out in the next couple of weeks to those few chapters which have unpaid balances.

*Please give the National Office a three week lead time on all orders.



Jim Hall, Executive Director