Sigma Zeta New Member Report and Certificate Order Form

Instructions for Electronic Submission of New Member Report and Certificate Order Form

Use to order New Member Certificates and Submit List of New Members

Chapter Official:  

  • List the names of new Sigma Zeta members on the linked spread sheet (what you see on the backside is just an example - please do NOT enter the names in this example).  The names are to be in alphabetical order by last name. Carefully enter the information AS YOU WISH IT TO APPEAR ON THE CERTIFICATES.  Do not adjust font or spacing.  The information on the spread sheet will be imported “as is” into the template that creates the certificates.
  • Please save the spreadsheet with new member information as: ChapterName_Year_Month. (for example: BetaGamma_15_09).
  • Keep a copy for your chapter’s records.
  • Send the Saved Report Form to the National Executive Director at [email protected] as an attachment to a brief e-mail message FROM YOUR ADVISOR’S E-MAIL ACCOUNT – THIS WILL TAKE THE PLACE OF THE ADVISOR’S SIGNATURE, CERTIFYING NEW MEMBERS’ QUALIFICATIONS.
  • By paper mail, send the $35 national membership fee for each student (a single check is preferred for the combined total made out to: McKendree University) with reference to the Chapter_Year_Month to:

Dr. Robb VanPutte
Sigma Zeta National Office
McKendree University
701 College Road
Lebanon, IL 62254 

*Upon receipt of the electronic form and the membership fee, membership certificates will be mailed to your chapter.

NEW MEMBER REPORT FORM SPREADSHEET (Download and use Excel to fill in the spreadsheet.)

Complete the form below and attach your New Member Excel file and submit.

By U.S. mail send the $35 national membership fee for each student (a single check is preferred for the combined total made out to: McKendree University; Sigma Zeta National/ChapterName on the memo line):

Dr. Robb VanPutte
Sigma Zeta National Office
McKendree University
701 College Road
Lebanon, Il, 62254

Beggining inmediately, the National Office is instituting a new policy regarding the ordering of certificates and other merchandise. The national office will no longer send new member certificates, pins, medallions, or any other merchandise prior to receiving payment, in full, for said merchandise. As soon as our office receives an order, we will generate and send an invoice to the chapter advisor's email address that we have on record. You will use the invoice to generate a check, payable to Mckendree University, for the amount shown on the invoice, Once we receive payment, we will then send the order to your chapter's mailing addess we have on record. Thus, it is very important that you update the national office (if necessary) with the current chapter advisor's name, email address, and mail address. You can do this using the Chapter Annual Report Form or sending the information directly in an email to [email protected]. The national office thanks you for your cooperation!!

Sample Spreadsheet

Chapter First Name Middle Name Last Name Title Status Year Day Month
Chapter Name   Initial   (Jr., III, Ph.D.) (S=Student, F=Faculty) (4 Digits) (Full Spelling) (Full Spelling)
Beta Gamma Jonathan I. Doe   S 2013 Sixteenth September
Beta Gamma Mary S. Professor   F 2013 Sixteenth September
Should match the number of students listed in your attached spreadsheet below.
Please attach your completed spread sheet here. Click choose file, locate, select your file, and then click the upload button.